Community Room Policy

1. Eligibility

a. While space is designed primarily for Berthoud Community Library District (BCLD) events and use, the Community Room may be reserved by groups for events or meetings. By making the space available, BCLD does not sponsor or endorse any group or individual using the space, their product, service, view, or opinion.
b. Commercial enterprises, such as small businesses, may use the room to present informational classes, but may not sell products or services in the library building.
c. The Community Room is available to groups of persons eighteen (18) years of age or older. Juvenile groups (under the age of 18) may use the Community Room with adult supervision.
d. BCLD reserves the right to cancel or refuse the use of the Community Room or facilities at any time.
e. The Community Room is not available for private parties or for individual use.
f. All meetings must be free and open to the public. Any exceptions must be cleared by the Library CEO before any reservation will be confirmed.

a. The Community Room is available only during regular service hours, with the exception of BCLD functions.
b. The Community Room is scheduled on a first-come, first-served basis. Priority is given to library and library-related meetings and events.
c. Users must schedule use of the Community Room with BCLD staff.
d. Individuals wishing to preview the Community Room may do so during regular service hours when it is not in use by BCLD or another group.
e. Use of any District-owned equipment must be cleared with the Library CEO at the time of scheduling.
f. Outside groups may not reserve the Community Room more than three months in advance, with the three months including the current month and the next two.

a. Users are subject to all library rules, and meetings or events must not disrupt
library operations.
b. Users may serve beverages and light refreshments in the Community Room. Non-library groups may not serve alcohol. Library-sponsored events may serve alcohol.
c. Smoking is prohibited in the library building.
d. Groups using the Community Room must observe library rules and protect library property. Users must immediately upon demand pay for any damages incurred during use of the property and equipment.
e. Users are responsible for setup and cleanup for events. Facilities must be left in a clean, orderly condition. Tables, chairs, etc. are not allowed outside the community room.
f. There is no storage available at the library building. Users must bring in materials and supplies for each meeting. BCLD assumes no responsibility for property left in the building.
g. BCLD staff do not take or relay messages to the Community Room except in an emergency.
h. BCLD staff or representatives are allowed to access the Community Room at all times.

3. General Rules