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Photography, Videography, and Recording Policy

Photography, Videography, and Recording by Berthoud Community Library District (BCLD) Staff

BCLD staff may photograph, film, or record programs and events for library publicity and
promotional purposes. BCLD staff will make an effort to notify members of the public when
photography, videography, and recording is taking place, and signs with crowd-release language will be posted at library events where BCLD photography, videography, and/or recording is happening. Reasonable efforts will be made to respect the wishes of community members who do not want to be photographed, filmed, or recorded.

 

To ensure the privacy of all individuals, the full names or any personally identifiable information of photographed subjects will not be used without the express written approval from the subject, or if a minor, the subject’s parent or legal guardian.

Photography, Videography, and Recording by BCLD Visitors

Photography, video recording, and audio recording are allowed under the conditions listed below only to the extent that they do not interfere with the operations, programs, or activities of BCLD or the rights of BCLD visitors. BCLD will limit or stop photography, videography, and recording on library property or inside the library facility when such restrictions serve BCLD purposes and support the public’s safety or security. Foremost of these is ensuring the right of BCLD visitors to use the library freely and confidentially without scrutiny, intimidation, or distraction by others.
 

Any person photography, filming, or recording on BCLD premises:

  • Is expected to be respectful of, and refrain from disturbing other visitors as specified inBCLD’s Code of Conduct.

  • Must first obtain all necessary releases and permissions from persons who are photographed, filmed, or recorded. Only a parent or legal guardian may grant such releases and permissions for a minor.

  • Accepts sole responsibility for adherence to copyright law (Title 17, United States Code)regarding reproduction and distribution of copyrighted materials.

  • Is not permitted to take photos, video, or audio of any other person in areas where there is a reasonable expectation of privacy, such as restrooms.

  • Is prohibited from taking any photos, video, or audio of any other person in staff-only areas unless an exception, with staff accompaniment, is made.

Liability

This policy shall not impose any responsibility on BCLD, its employees, or the Library Board to protect against or prevent personal injury or loss of property.

Disclosure

Recordings are confidential and secure to the extent permitted by law. Pursuant to state law, members of the public are generally prohibited from viewing security camera recordings that contain information that identifies library users.  There are very limited exceptions under which this information will be disclosed, as specified in the Privacy Policy.  If BCLD receives a request from a member of the general public to inspect security camera recordings, the requestor will be instructed to submit a request for this information pursuant to the BCLD Colorado Open Records Act (CORA) Policy.

Adopted 8/11/21
Revised 7/10/24; (formerly Security Camera Policy) 2/12/25

Security Cameras

Security cameras and the associated recordings are intended to:

  • Promote safety and security of the staff, community members and library facilities,

  • Support enforcement of BCLD’s rules of conduct,

  • Discourage inappropriate and illegal behavior, and

  • Aid in the apprehension and prosecution of offenders.

 

Recordings will be obtained and used in a manner that is consistent with the Privacy Policy. The location of security cameras is limited to areas that do not violate a person’s reasonable expectation of privacy.

Retention

Security camera recordings are stored digitally on hardware under the control of the BCLD staff. Recordings are generally maintained for a minimum of 30 days or until system capacity is reached, at which point the oldest recordings are automatically deleted. If an incident comes to the attention of library staff, the related recordings may be retained for as long as necessary. The recordings are not regularly monitored or reviewed.

Signage

Signs are posted at the entrance of library facilities indicating the use of security cameras for monitoring and recording activity in public areas of library property.

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